Confidential Agenda and Minutes Register

Confidential Agenda and Minutes 

In accordance with the Local Government Act 1999 the public may be excluded from Council and Committee meetings when confidential information is to be received, discussed or considered at a meeting.  Documents associated with the confidential information may also be excluded from the public.

When deciding to retain an item in confidence the Council, or Committee, must:

  • Specify why the information is confidential
  • The duration for which the information will be kept confidential
  • When, or under which conditions, the confidential order will be reviewed.

A confidential order which has been made for a period longer than twelve months must be reviewed at least once every year.

The Town of Walkerville Confidential Items Register was last reviewed by the Chief Executive Officer on 14 July 2020 and the status of the items on the register has been updated accordingly.

Town of Walkerville Confidential Items Register 

Meeting DateAgenda ItemTitle of ItemResolution NumberConfidential Order under the Local Government Act 1999Review Decision
22/09/20205.1CEO Performance Review Appointment of Consultant

CEO14/20-21

Pursuant to 90(3)(d) and90(3)(k)

The report, minutes and Attachment A be released once the matter has been finalised.

That Attachment B be retained in confidence for a period of 5 years.

21/09/202019.1CEO 2019 / 2020 Performance Review Report

CNC120/20-21

Pursuant to s90(3)(a)

The report, attachment and minutes relevant to this Agenda Item be retained in confidence until the Performance Review process has been completed and that the report marked as Attachment B be retained in confidence for a period of 3 years.

 
21/09/202019.2Walkerville Sports Club – Request for Rent Relief – COVID-19

CNC123/20-21

Pursuant to s90(3)(b)

The report, minutes and attachments relevant to this Agenda Item be retained in confidence for a period of 12 months or until the matter has been finalised.
 
21/09/202019.3 Levi Caravan Park Tender

CNC127/20-21

Pursuant to 90(3)(k)

That the report, attachments relative to this Agenda Item be retained in confidence for 36 months or until the redevelopment of the Caravan Park has been finalised.
 
21/09/202019.4Donnelly (Watson Car Park) Discretionary Rebate Request

CNC130/20-21

Pursuant to s90(3)(b)

The report, minutes and attachments relevant to this Agenda Item be retained in confidence until the matter is resolved.

 
21/09/202019.5Goode (Watson Car Park) Discretionary Rebate Request

CNC133/20-21

Pursuant to s90(3)(b)

The  report and attachments relevant to this Agenda Item be retained in confidence until the matter is resolved

 
21/09/202019.6Walkerville Developments Pty Ltd (Watson Car Parks) Discretionary Rebate Request

CNC136/20-21

Pursuant to s90(3)(b)

The report, minutes and attachments relevant to this Agenda Item be retained in confidence until the matter is resolved.

 
31/08/20205.1CEO 2019 / 2020 Performance Review Report

CEO9/20-21

Pursuant to s90(3)(a)

The report and minutes be retained in confidence until the Performance Review process has been completed and that the report marked as Attachment A be retained in confidence for a period of 3 years.

 
17/08/202019.1Strategic Property Project – Smith & Fuller EOI Evaluation Panel

CNC85/20-21

Pursuant to 90(3)(k)

The documents and/or minutes relative to this Agenda Item be retained in confidence for a period of 18 months or until the matter has been finalised excepting that Council authorises the release of the minutes to substantive party/parties to enable enactment of the resolution.
 
20/07/202019.1Levi Caravan Park – Ryad Hill Pty Ltd Subsequent Application for  COVID-19 Rent Relief 

CNC39/20-21

Pursuant to s90(3)(b)

The report and attachments relevant to this Agenda Item be retained in confidence for a period of 12 months or the matter has been finalised.
 
20/07/202019.2EHA Audit Committee- Appointment of Representatives

CNC42/20-21

The report and attachment relevant to this Agenda Item be retained in confidence for a period of 12 months and the minutes be retained in confidence until the matter has been finalised. 
15/06/202019.1Appointment of an Independent Member to the ERA Water Audit Committee

CNC397/19-20

Pursuant to s90(3)(a)

The report, minutes and attachments relevant to this Agenda Item be retained in confidence until the matter has been finalised

Released 14 July 2020

Report 

Minutes

15/06/202019.2Levi Caravan Park – Asset Valuations and EOI Update

CNC401/19-20

Pursuant to s90(3)(b)

That the report and attachments relevant to this Agenda Item be retained in confidence for a period of 12 months or the matter has been finalised,
Retain  
18/05/202019.1Commercial Leases – COVID-19 Legal Advice and Application for Assistance

CNC410/19-20

Pursuant to s90(3)(b)

That the report, attachments and attachments relevant to this Agenda Item be retained in confidence for a period of 12 months or the matter has been finalised,
Released 14 July 2020

Report
18/05/202019.2Community Leases -COVID-19 Rent Assistance

CNC413/19-20

Pursuant to s90(3)(b)

That the report and attachments relevant to this Agenda Item be retained in confidence for a period of 12 months or the matter has been finalised,
Released 14 July 2020

Report
18/05/202019.3 Ministerial Submission - Application for Revocation

CNC415/19-20

Pursuant to s90(3)(j)

The  report and attachments relevant to this Agenda Item be retained in confidence for a term of 12 months or until such time that the Revocation of the Community Land Classification be finalised

Retain
18/05/202019.4ERA Water Independent Chairperson

CNC420/19-20

Pursuant to s90(3)(h)

The report relevant to this Agenda Item be retained in confidence the matter has been finalised and that the attachments to the report remain in confidence for a period of seven (7) years.
Retain
04/05/20207.1 (Audit Committee)Appointment of Independent Member to ERA Water Audit CommitteeAC/45/19-20Pursuant to s90(3)(a)

The report, minutes and attachments relevant to this Agenda Item be retained in confidence until, the matter has been finalised.
Release

Report

Minutes
20/04/202019.1COVID-19 – Lease/Licence Rent Waiver ProjectionsCNC362/19-20Pursuant to s90(3)(b)

The report relevant to this Agenda Item be retained in confidence for a period of 12 months or the matter has been finalised,
Retain
20/04/202019.2Levi Caravan Park – Application for Rent ReliefCNC346/19-20Pursuant to s90(3)(b)

The report and attachments relevant to this Agenda Item be retained in confidence for a period of 12 months or the matter has been finalised.
Released 14 July 2020.

Report
20/04/202019.3Mr Shane Jones (Watson Car Park) Discretionary Rebate Request

CNC366/19-20

Pursuant to s90(3)(b)

The report and attachments relevant to this Agenda Item be retained in confidence until the matter is resolved.
Released 14 July 2020

Report
20/04/202019.42020 Volunteer Awards and Mayor’s Choice AwardCNC370/19-20Pursuant to s90(3)(a)

The report, attachments and minutes relevant to this Item be retained in confidence until the recipients have been notified and / or received their Awards.
Retain
17/02/202019.1Strategic Property Review – 39 Smith St – Attachment C

CNC301/19-20

Pursuant to s90(3)(h)

Attachment C related the Agenda Item to be retained in confidence and reviewed in 12 months’ time.
Retain
20/01/202019.1Levi Caravan Park – Future Operations

CNC256/19-20

Pursuant to s90(3)(b)

That the report relevant to the agenda item be retained in confidence for a period of 12 months or until the matter has been finalised.
Retain
20/01/202019.2Walkerville Developments Pty Ltd (Watson Car Parks) Discretionary Rebate Request CNC258/19-20Pursuant to s90(3)(b)

The  report and attachments relevant to this Agenda Item be retained in confidence until the matter is resolved.

Released 11 March 2020

Report

Attachment A

Attachment B

16/12/201919.1East Waste - Appointment of Independent Chairman CNC223/19-20

Pursuant to s90(3)(a)

The report and minutes relevant to the agenda item be retained in confidence for a period of six months or until the matter has been finalised.

Released 11 March 2020

Report

Minutes
16/12/201919.2Request for Expression of Interest - Master Planning of Strategic sites Update CNC233/19-20Pursuant to s90(3)(b)

That the report relevant to the agenda item be retained in confidence for a period of 12 months or until the matter has been finalised.
Retain to be released 31 December 2020
16/12/201919.3Application for Assignment of Pre-Kindy Lease CNC229/19-20Pursuant to s90(3)(b)

The report and minutes relevant to the agenda item be retained in confidence for a period of six months or until the matter has been finalised.
Retain to be released 16 June 2020
18/11/201919.1East Waste Legal Contract Matter

CNC183/19-20                   

Pursuant to s90(3)(h)

The report, attachment and item be retained in confidence for a  period not exceeding 6 months,

Released 11 March 2020

Report

Minutes

18/11/201919.2Walkerville Citizen of the Year Awards held on Australia Day 2020

CNC186/19-20

Pursuant to s90(3)(a)

The report, attachment and minutes relevant to this Agenda Item be retained in confidence until a public announcement has been made.

Released 11 March 2020

Report

Minutes

21/10/201919.1Bancroft (Watson Car Park) Discretionary Rebate Request

CNC147/19-20

Pursuant to s.90(3)(b)

The  report and attachments relevant to this Agenda Item were released on 24 October 2019.

Released 
24 October 2019

Report

21/10/201919.2Goode (Watson Car Park) Discretionary Rebate Request

CNC150/19-20

Pursuant to s.90(3)(b)

The  report and attachments relevant to this Agenda Item were released on 24 October 2019.

Released 24 October 2019

Report

16/09/201919.1Draft Request for Expression of Interest (REOI) – Master Planning of Strategic Sites

CNC104/19-20

Pursuant to s.90(3)(b)

The  report and attachments relevant to this Agenda Item be retained in confidence for a period of 12 months or the matter has been finalised,

Retain to be released 31 December 2020
19/08/201919.1Walkerville Sports Club Incorporated Loan Repayment Schedule, Lease and Licence Agreements

CNC61/19-20

Pursuant to s.90(3)(b)

The report and attachments relevant to this Agenda Item be retained in confidence for a period of 12 months or the matter has been finalised, excepting that Council authorises the release of the minutes to substantive party/parties to enable enactment of the resolution.

Retain to be released August 2020
19/08/201919.2

Donnelly (Watson Car Park) Discretionary Rebate Request

CNC64/19-20

Pursuant to s.90(3)(b)

The  report and attachments relevant to this Agenda Item be retained in confidence until the matter is resolved, excepting that the Council authorises the release of the Council resolution to those parties identified in the substantive resolution relating to this Agenda Item to enable enactment of the resolution.

Released 

28 August 2019

Report

Attachment A

Attachment B

19/08/201919.3CEO 2018/ 2019 Performance Review Report

CNC67/19-20

Pursuant to s.90(3)(a)

The report, attachment and minutes relevant to this Agenda Item be retained in confidence until the Performance Review process has been completed and that the report marked as Attachment A be retained in confidence for a period of 3 years.
Released 11 March 2020

Report

Minutes
15/07/201919.1Masterplanning Strategic Sites

CNC24/19-20

Pursuant to s.90(3)(b)

The report relevant to this Agenda Item is to be retained in confidence for a period of 4 years or until the matter has been finalised, excepting that Council authorises the release of the minutes to substantive parties to enable enactment of the resolution.

Retain to be released 15 July 2023
15/07/201919.2East Waste – Reappointment of Independent Chairman

CNC27/19-20

Pursuant to s.90(3)(a) and s.90(3)(h)

The report and attachments relevant to this Agenda item be retained in confidence for a period of 12 months or until the matter has been finalised, excepting that Council authorises the release of the minutes to substantive party/parties to enable enactment of the resolution.

Released

11 March 2020

Report
15/04/201919.1East Waste Recycling Contract

CNC338/18-19

Pursuant to s.90(3)(k)

The report and attachments relative to this Agenda Item be retained in confidence until the contract has been executed and a public announcement has been made.
Released

11 March 2020

Report
15/04/201919.2Volunteer Awards and Mayor’s Choice Award

CNC339/18-19

Pursuant to s.90(3)(a)

The report and attachments relative to this Agenda Item be retained in confidence until the awards have been presented.

Released

Minutes

Attachment A  

Attachment B

18/03/201919.1Masterplanning Strategic Sites

CNC308/18-19

Pursuant to s.90(3)(b)

That the report relevant to this agenda item be retained in confidence for a period of 4 years or until the matter has been finalised.

Retain to be released 18 March 2023
18/03/201919.2Cemetery Management Options Report

CNC311/18-19

Pursuant to s90(3)(d)

That the report and attachments relevant to this agenda item be retained in confidence for a period of 12 months or until Council has made a determination on the management of the site.

Released 11 March 2020

Report

18/02/201919.1Discretionary Rebate Request

CNC274/18-19

Pursuant to s.90(3)(a)

That  Shane Jones (Watson Car Park) Discretionary Rebate Request’ 14 December 2018 – Attachment A’ in relation to this Agenda Item and minutes relating to this Agenda Item be kept confidential until the matter is resolved.

Released

19 February 2019 

Attachment A 

Minutes

18/02/2019

19.2Appointment of External Auditor

CNC279/18-19

Pursuant to s.91(7)

The report and minutes relative to this Agenda Item be retained in confidence until the matter is finalised.

Released

19 February 2019

Report

Minutes

21/01/201919.1Walkerville Bowling Club Lease RenewalCNC251/18-19Pursuant to s.90(3)(d)
The  report entitled Walkerville Bowling & Community Club Incorporated Lease Renewal, its attachments and the minutes relevant to this Agenda Item be retained in confidence for a period of 12 months or until a new lease has been signed, a public announcement has been made.

Released

12 March 2019

Report and Attachments

Minutes

26/11/201816.1Walkerville Citizen of the YearCNC198/18-19

Pursuant to 90(3)(a)

That the report, attachment and minutes relevant to this Agenda Item be retained in confidence until a public announcement has been made.

Released

12 March 2019

Report and Attachment

Minutes

26/11/201816.2Rebate Discretionary RequestCNC201/18-19

Pursuant to s.91(7)

The report, Attachment A and minutes relating to this

Agenda Item be kept confidential until the matter is actioned.

Released

Report and Attachments 

Minutes

15/10/201816.1Comparative Market Analysis Bowling & Community ClubCNC160/18-19Pursuant to 90(3)(d)

The report relevant to this Agenda Item be retained in confidence for a period of 12 months.

Released 11 March 2020

Report

15/10/201816.2Rebate Discretionary RequestCNC163/18-19Pursuant to s. 90(3)(d)

The report, Attachment A and minutes relating to this Agenda Item be kept confidential until the matter is actioned.

Released

12 March 2019

Report and Attachments

Minutes

15/10/201816.3

Insurance Coverage Report

CNC166/18-19Pursuant to 90(3)(d)

That the Attachment relevant to this Agenda Item be retained in confidence for seven (7) years.
Retain
17/09/201816.1Masterplanning Strategic SitesCNC113/18-19Pursuant to 90(3)(b)

That  the report relevant to this Agenda Item be retained in confidence for a period of 4 years or until the matter has been finalised.
Retain to be released 17 September 2022
17/09/201816.2Walkerville Sports Club Financials

CNC117/18-19

Pursuant to 90(3)(b)

The  report and attachments relevant to this Agenda Item be retained in confidence for a period of 12 months or the matter has been finalised.

Released 11 March 2020

Report

17/09/201816.3Walkerville Bowling and Community Club Lease RenewalCNC120/18-19Pursuant to 90(3)(d)

The report entitled Walkerville Bowling & Community Club Incorporated Lease Renewal, its attachments and the minutes relevant to this Agenda Item be retained in confidence for a period of 12 months or until a new lease has been signed, a public announcement has been made.

Released

12 March 2019

Report and attachments

Minutes

17/09/201816.4Rebate Discretionary RequestCNC120/18-19Pursuant to s.91(7)

That ‘BC (Watson Car Park) Discretionary Rebate Request’ 26 August 2018 – Attachment A’ in relation to this Agenda Item and minutes relating to this Agenda Item be kept confidential until the matter is resolved.

Released

Report and Attachment 

Minutes

17/09/201816.5Waiving of Fees

CNC 126/18-9

Pursuant to 90(3)(a)

The report and attachments relevant to this Agenda Item be retained in confidence for a period of 12 months.

Released

11 March 2020

17/09/201816.6ERA Water BRM Holdich UpdateCNC129/18-19Pursuant to 90(3)(d)

The report and attachments relevant to this Agenda Item be retained in confidence for a period of 12 months.

Released

11 March 2020

Report

17/09/201816.7CEO Performance ReviewCNC134/18-19Pursuant to 90(3)(a)


The report and minutes be retained in confidence until the Performance Review process has been completed and that the report marked as Attachment A be retained in confidence for a period of 3 years.

Released

11 March 2020

Report

Minutes

20/08/01816.1Walkerville Sports Club FinancialsCNC74/18-19

Pursuant to 90(3)(b)

The report and attachments relevant to the agenda item be retained in confidence for a period of twelve months or the matter has been finalised.

Released

12 March 2019

Report and Attachments

16/07/201816.1Walkerville Sports Club Financials

CNC410/17-18

Pursuant to 90(3)(h)

Report to remain in confidence until the matter has been finalised and the attachments to the report are to be retained in confidence for a period of seven (7) years.

Retain to be released 16 July 2025
18/06/201816.1ERA Water Independent ChairCNC410/17-18

Pursuant to 90(3)(h)

Report to remain in confidence until the matter has been finalised and the attachments to the report are to be retained in confidence for a period of seven (7) years.

Retain to be released 18 June 2025
16/07/201816.1Walkerville Sports Club FinancialsCNC40/18-19

Pursuant to 90(3)(h)

Report relevant to this Agenda Item be retained in confidence until the applicants have been notified and the matter has been finalised and that the attachments to the report remain in confidence for a period of seven (7) years, excepting that Council authorises the release of the minutes to substantive party/parties to enable enactment of the resolution.

Retain
18/06/201816.1ERA Water Independent ChairCNC410/17-18

Pursuant to 90(3)(h)

Report relevant to this Agenda Item be retained in confidence until the applicants have been notified and the matter has been finalised and that the attachments to the report remain in confidence for a period of seven (7) years, excepting that Council authorises the release of the minutes to substantive party/parties to enable enactment of the resolution.

Retain
21/05/201816.1Walkerville Sports Club FinancialsCNC375/17-18

Pursuant to s90(3)(b)

Report and attachments relevant to this Agenda Item be retained in confidence for a period of 12 months or the matter has been finalised.

Released

12 March 2019

Report and Attachments

Minutes

16/04/1816.12018 Volunteer Awards

CNC329/17-18

Pursuant to s90(3)(a)

Report, attachments and minutes relevant to this Item be retained in confidence until the recipients have been notified and / or received their awards.

Released

12 March 2019

Report and Attachments 

Minutes

16/04/1816.2Charlotte Balfour WatercolourCNC331/17-1

Pursuant to s90(3)(a)

Report relevant to this Agenda Item be retained in confidence for a period of 12 months.

Released

12 March 2019

Report

16/04/1816.3River Torrens Linear Path –LED Lighting Upgrade Project tender Evaluation ReportCNC334/17-18

Pursuant to s90(3)(k)

Report and Attachments relative to this agenda items are to be retained in confidence until the project is complete.

Retain to be released 30 June 2020
16/04/1816.4Walkerville Sports Club Financials

CNC337/17-18

Pursuant to s90(3)(b)

Report and Attachments relevant to this Agenda Item be retained in confidence for a period of 12 months or until the project is complete.

Released

12 March 2019

Report and Attachments

16/04/1816.5ERA Water – Acquisition OfferCNC340/17-18Pursuant to s90(3)(d)

The report and Attachments relevant to this Agenda Item be retained in confidence for a period of 2 years.

Released  16 April 2020

Report

16/04/1816.6CEO Contract RenewalCNC344/17-18

Pursuant to s90(3)(a)

Report and any documentation relevant to this agenda Item be retained in of two years.

Released 16 April 2020

Report

19/03/1816.1Extension of Waste DisposalCNC293/17-18

Pursuant to s90(3)(k)

The report relative to this Agenda Item be retained in confidence until the contract has been signed.

Released

12 March 2019

Report

19/03/1816.2Walkerville Sports Club FinancialsCNC296/17-18

Pursuant to s90(3)(d)

The report be retained in confidence until the matters are resolved.

Released

12 March 2019

Report

19/2/201816.1Walkerville Sports Club FinancialsCNC254/17-18

Pursuant to s90(3)(d)

The report be retained in confidence until the matters are resolved.

Released

12 March 2019

Report